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Devon County Lunatic Asylum Exmister

SURNAME INDEX 1845-1916

This index was compiled from the admission registers of the Devon County Lunatic Asylum Exminster, in the sub series 3769A/H3 & H4, deposited at the Devon Heritage Centre at Exeter. The index is set out in strict alphabetical order, by surname, then first, & second christian name, then by admission date. I have recorded only sufficient detail to enable researchers to identify a likely patient; although the admission registers do contain sensitive information, (i.e. form & cause of insanity & medical conditions) this is not included in the index. Patients with an alias have been indexed under both or in some cases multiple surnames. With the exception of burial registers there is a 100 year closure order on all the asylum patient records, therefore the index ends at December 31st 1916.

Jeff Ellis. Newton Abbot. April 2017.

PATIENT DOCUMENTS 1845-1916

Having identified a patient, and noted the patients admission number & admission date, you will then be able to access their surviving records in the groups of records listed below, which usually contain the following information:

3769A/H/2 ADMISSION PAPERS

This is the order committing the patient into the asylum by a Justice of the Peace & a medical certificate & a statement by the examining Doctor. They will usually contain name; age; address; next of kin; brief details of the case and supposed cause of insanity. The majority of the admission papers have survived.

3769A/H/3 & 3769A/H/4 ADMISSION REGISTERS

Each patient was registered on arrival at the asylum under the next consecutive number. The admission registers 3769A/H/3/1 to H/3/15 usually document:

Date of Previous Admission (if any); Admission Number; Admission Date; Name; Sex; Age; Marital Status; Occupation; Previous Abode; To Which Union Chargeable; By Whose Authority Sent; Date of Medical Certificate; Form of Mental Disorder; Supposed Cause of Insanity; Bodily Condition & Name of Disease (if any); Whether Epileptic; Whether Condition is Congenital; Duration of Existing Attack; Number of Previous Attacks; Age on First Attack; Date of Discharge or Death; Discharged/Recovered/Relieved/Not Improved; Died; Observations. From 3769A/6b Date of Continuation of Reception Order is added for chronic case patients.

The admission registers 3769A/H/3/7 & 3/8 are of patients admitted between 1845 & 1889, & still in care 1891. They generally duplicate the information in previous registers, & because they are duplicates these registers are not included in the index, but may have information discovered after admission.

Admission register 3769A/H3/9 overlaps part of 6a & all of 6b. Admission numbers do not run consecutively until late November 1889. It appears that those listed are still in the Asylum at this date, whilst those missing have been discharged or died.

The admission registers 3769A/H/4/1 to H/4/5 record similar details to 3769A/H3/1 - H3/15, but with the following variations; Additions are; Date of last Continuation Of Reception Order; Direct Admission or Transfer; Whence Brought & Religion. Age & Occupation are now omitted & Usual Abode replaces Previous Abode.

The annotations in all registers in red ink indicate; CP = criminal patient & PP = private patient. The run of admission registers is complete from 1845 to 1916 (and beyond).

3769A/H/9 PATIENT CASE BOOKS

The Patient Case Books record the progress & treatment of each case in full detail. Each patient was examined shortly after admission, then weekly during the first month, then monthly "in curable cases", & quarterly in "chronic cases". They have printed boxes for the following; Admission Date; Admission Number; Name; Occupation; Age; Marital Status; Religion; Attack; Epileptic; Suicidal; Dangerous; Duration Of Illness; Alleged Causes; Form Of Disease. There then follows a medical assessment of the patient under the following headings; History Of The Case; Present Mental State; External Appearance; Temperature; State Of Tongue; Function Of Stomach, Bowels & Kidneys; Pulse & Circulation; Voice & Respiration; Sleeps; Appetite; (& in the case of females) Function Of The Uterus. Finally under the heading "Progress Of The Case After Admission" the Medical Officers ongoing examination & assessment of the patients progress is documented, and where the patient died in the asylum, in relevant cases Post Mortem findings are included. Some cases may include attachments relating to the patient such as temperature charts, newspaper cuttings, letters written or received, or where death in the asylum has occurred a notification form to the Coroner. In the latter years in some, but a very few cases, there may be a photograph of the patient. (See also 3769A/20 & 3769A/21). Not all of the Patient Case Books survive & the sub series ends at August 1910 for Males & April 1909 for Females.

From around the turn of the century the case numbers in the casebooks H9 (for an undiscovered reason) cease to correspond with admission numbers in the admission registers sub series H3 & H4. In this case use the admission date to locate the patients case notes in sub series H9.

3769A/H/9A CHRONIC CASE BOOKS

The Chronic Case Books are a continuation of the Patient Case Books where the patient has made insufficient progress to be discharged, & in the majority of cases the patient is likely to have remained in the asylum until death. The phrase "Transferred to Chronic Case Book" usually appears at the end of the notes in sub series H9 Patient Case Books in these instances.

There is one surviving Chronic Case Book for females & two for males.

3769A/ADD4 REGISTER OF PATIENTS

These are alphabetical indexes used by the asylum clerks to access other records. They contain similar information to admission registers in 3769A/H/3 & /H/4, but also have an additional column, "Friends Address", usually the next of kin. The run of Registers of Patients is continuous until 1906 but incomplete in the latter years of the index.

3769A/HR ASYLUM CEMETERY BURIAL REGISTERS

1900 - 1964 on microfiche at DHC (see Exminster, Devon County Asylum Cemetery).

1900 - 1915 online at Find My Past (enter Exminster in burial place).

Burials in the Asylum Cemetery began earlier than 1900. Asylum patient burials are recorded in the burial register of St Martin's Exminster from Aug 1845 to Dec 1848, the last entry carries the note, "After this entry the burials of those interred in the Asylum Burying ground are no longer entered in this book". The sub series 3769A/HR/5-7 are Registers of Grave Spaces 1878 - 1944 & the sub series 3769A/18 Register Of Discharges, Removals & Deaths 1868 - 1895 in relevant instances, record in the observation column "Buried in the Asylum Cemetery".

3769A/H/8 INDEX BOOKS TO EARLIER RECORDS

Two volumes from c 1856 - c 1867 containing similar information to Registers of Patients in 3769A/ADD 4

3769A/H/10 MEDICAL REGISTERS

Similar in format to admission registers but has age & occupation columns not present in the H4 admission registers.

3769A/H/17 DISCHARGES, REMOVALS & TRANSFERS

These are typed discharge papers covering the years 1910 - 1915. They contain no Patient details other than the name.

3769A/H/18 REGISTER OF DISCHARGES, REMOVALS & DEATHS

Details of to where discharged or transferred, & date of death. In relevant cases dates of escape & recapture.

3769A/H/18 REGISTER OF DISCHARGES & TRANSFERS

Contains date the of trial & absolute discharge; place discharged to (addresses become more specific in later years), or name of asylum transferred to.

3769A/H/19 REGISTER OF DEATHS

Details the cause of death; form of insanity at time of death & the observation column records if body removed by friends or buried in the asylum cemetery.

3769A/H/20 & H/21 MALE DISCHARGES (H/20) FEMALE DISCHARGES (H/21)

Although marked on the spine Discharges, these appear to be Case Books, having a similar format to H/9 Patient Case Books & following the date sequence. Like the H/9 Case Books they include medical history & detailed patient case notes. They are bound alphabetically with an index for each surname letter. In some cases there are photographs of the patient.

3769A/H/22 & H/24 MALE DEATHS (H/20) FEMALE DEATHS (H/24)

Similar in format to the H/9 Case Books they include medical history & patient case notes, most of which state they have been copied from the H/9 Case books. They are bound alphabetically with an index for each surname letter. Forms specifying cause of death are included in most cases. A few have photographs of the patient.

ADMISSION REGISTERS INDEXED

REGISTER ADMISSIONS COVERAGE REMARKS
3769A/H/3/1 1 - 1675 22nd July 1845-27th May 1857
3769A/H/3/2 1676 - 3033 3rd June 1857-18th Apr 1865
3769A/H/3/3 3034 - 3933 18th Apr 1865-3rd May 1870
3769A/H/3/4 3934 - 5289 6th May 1870-8th Aug 1878
3769A/H/3/5 5290 - 6705 8th Aug 1878-16th Feb 1887
3769A/H/3/6a 6706 - 7229 23rd Feb 1887-30th Apr 1890
3769A/H/3/6b 7230 - 7401 7th May 1890-19th Jan 1891
3769A/H/3/9 7155 - 7658 28th Dec 1889-22nd Apr 1892 (Overlaps part of 6a & all of 6b)
3769A/H/3/10 7659 - 8075 22nd Apr 1892-7th Feb 1894
3769A/H/3/11 8076 - 8416 7th Feb 1894-29th Aug 1895
3769A/H/3/12 8417 - 9090 2nd Sept 1895-10th Mar 1899
3769A/H/3/13 9091 - 9753 10th Mar 1899-18th Dec 1901
3769A/H/3/14 9754 - 10426 18th Dec 1901-27th July 1904
3769A/H/3/15 10427 - 11039 28th July 1904-29th Dec 1906
3769A/H/4/1 11040 - 11709 1st Jan 1907-13th May 1909 (Register format changes)
3769A/H/4/2 11710 - 12349 14th May 1909-30th Dec 1911 (Age added intermittently)
3769A/H/4/3 12350 - 13021 1st Jan 1912-1st May 1914 (Age added intermittently)
3769A/H/4/4 13022 - 13686 21st May 1914-27th Nov 1916
3769A/H/4/5 13687 - 13710 29th Nov 1916-31st Dec 1916

For admission registers 3769A/H/3/7 & 3769A/3/8 see above "Admission Registers".

CATALOGUE

For researchers at the South West Heritage Trust Centre at Exeter, details of the documents are listed in the search room catalogue 3750 - 3800, under the title Exe Vale Hospital Exminster.

To view the catalogue online visit https://www.swheritage.org.uk/online-catalogues click on "Devon Archive Catalogue", Enter "Devon County Lunatic Asylum Exminster" in the search box & click on 3769A on the results page. With the exception of the burial registers, all the above documents are listed in the 1st deposit except 3769A/add 4, which are in the 4th deposit.

To locate the burial registers in the online catalogue enter "burial register" in the search box & click on 3769A/HR on the results page.

SURNAME INDEX 1845-1916

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