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Help and advice for Governance of the GENUKI Service

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Governance of the GENUKI Service

Aim and Scope of the Service

The aim of GENUKI is to serve as a "virtual reference library" of genealogical information that is of particular relevance to the UK & Ireland. It is a non-commercial service, provided by a group of volunteers in cooperation with the Federation of Family History Societies and a number of its member societies.

How GENUKI is organised and managed

GENUKI is a charitable trust with a Trust Deed (see There is a board of Trustees and an Executive Team responsible for day-to-day operations. The current list of Trustees is at: /org#About .

Purpose of this document

The aim of this document is to outline the respective responsibilities of the Board of Trustees and the Executive Team so that:

- The Trustees continue to set the overall strategic direction of the Genuki service
- The Executive Team can operate the Genuki service day-to-day without constant referral to the Trustees for decisions.

Trustees responsibilities

- Registration of GENUKI as a Charitable Trust
- Contractual relationship with Mythic Beasts
- Maintain contact with other genealogical organisations and individuals
- Generate funds through donations
- Payment of all invoices
- Provide overall guidance to the Executive Team in terms of strategy and policy.

Executive Team responsibilities (i.e. delegated powers from the Trustees)

- Operation, maintenance and enhancement of the Content Management System (CMS)
- Recruitment and retention of volunteers
- Maintain and enhance information in system via a network of volunteers
- Maintain quality of information in CMS
- Respond to queries and comments from the wider User population
- Operational relationship with Mythic Beasts
- Manage ongoing projects to enhance information held in CMS
- Consult with the network of GENUKI Maintainers on all significant change to the CMS software or the way the information is presented to end users
- Keep the Trustees informed of any potential developments involving membership changes, copyright issues, or formal cooperation with other bodies
- Provide an annual report to the Trustees on its activities
- Entering into any financial commitments, or spending or receiving monies, on behalf of GENUKI, will be a matter for the Trustees, not the Executive Board.

Executive Team membership

- The Executive team will contain a minimum of 2 Trustees, nominated by the Board of Trustees
- The Trustees may, but are not required to, review (i) appointments to, and (ii) annually the membership of, the Executive Team
- The Executive team will be responsible for determining any needs for additional members and identifying suitable individuals. The formal appointment of such additional team members will be subject to ratification by the Trustees. Any objections by the Trustees to the appointment must be made within 1 week of the request being made by the Executive Team.

13 August 2018